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Sample Letter of Not Renewing My Employment Contract

When it comes time to make a decision on whether or not to renew an employment contract, it can be a difficult and delicate situation for both the employer and the employee. If you have decided that you no longer wish to renew your contract, it is important to communicate your decision effectively and in a professional manner. One way to do this is by writing a clear and concise letter to your employer outlining your reasons for not renewing your contract.

Here is a sample letter to help guide you in writing your own:

[Your Name] [Your Address] [City, State ZIP Code] [Date] [Employer’s Name] [Employer’s Address] [City, State ZIP Code]

Dear [Employer’s Name],

I am writing to inform you that I will not be renewing my employment contract with [Company Name]. My current contract is set to expire on [Contract Expiration Date], and I have decided that I would like to explore other career opportunities.

I want to take this opportunity to express my gratitude for the experiences and knowledge that I have gained while working at [Company Name]. I have had the opportunity to work with a talented team and am proud of what we have accomplished together. However, I have come to the decision that it is time for me to move on and seek out new challenges.

I will do everything I can to ensure a smooth transition in the coming weeks. I am happy to work with you to find a replacement and help train them if needed. Please let me know if there is anything more that I can do to assist with this process.

Many thanks for your understanding and support during this time. I am looking forward to completing my remaining time here and ending on a positive note.


[Your Name]

By expressing your appreciation for your time with the company and offering to help with the transition, you can maintain a positive relationship with your employer and leave on a good note. Remember to proofread your letter carefully for grammar and spelling errors, and ensure that it is professional and respectful in tone.

In conclusion, writing a letter of not renewing your employment contract is an important step in the process of moving on from a job. By handling it with tact and professionalism, you can maintain a good relationship with your employer and leave the company with dignity and respect.